Clear and professional email templates to manage internal job postings, referral submissions, candidate communication, and HR follow-ups — all in one place.
Subject: We’re Hiring! Apply Internally or Refer a Friend
Hi Team,
We’re thrilled to announce new job openings across various departments! If you’re seeking a new challenge or know someone who could be a great fit, we encourage you to apply or refer them.
Current Openings:
[Position 1] – [Department/Location]
[Position 2] – [Department/Location]
[Position 3] – [Department/Location]
📌 To apply or refer a candidate, please visit: [Careers/Referral Portal Link]
Referral Bonus Alert:
Employees whose referrals are hired may be eligible for a referral bonus as per our company policy.
Let’s continue building a stronger team together!
Best regards,
HR Team
Subject: Referral for [Candidate Name] – [Job Title]
Hi [HR/Recruiter’s Name],
I would like to refer [Candidate’s Full Name] for the position of [Job Title]. Based on their background, I believe they would be an excellent fit for our team.
Candidate Information:
Full Name: [Candidate’s Name]
Email: [Candidate’s Email]
Phone: [Candidate’s Number]
Resume: [Attach if applicable]
LinkedIn: [Link, optional]
Relationship: [e.g., Former colleague, Friend]
Please let me know if you need any further details.
Thanks,
[Your Full Name]
[Your Department / Employee ID]
Subject: You’ve Been Referred for a Role at [Company Name]
Hi [Candidate Name],
We’ve received your profile through a referral for the [Job Title] position. Thank you for your interest in joining [Company Name]!
Our recruitment team will review your application shortly. If your qualifications align with our requirements, we will reach out for the next steps.
In the meantime, feel free to explore our culture and open positions here: [Careers Page Link]
Warm regards,
Recruitment Team
Subject: Referral Received – Thank You!
Hi [Employee Name],
Thank you for referring [Candidate Name] for the [Job Title] position. We’ve successfully received their profile and will begin the review process.
You will be informed of the progress as we move forward. We truly appreciate your support in helping us find the right talent!
Best,
HR Team