Use these customizable templates to communicate employee performance reviews with clarity, motivation, and professionalism.
Subject: Congratulations on Your Outstanding Performance!
Hi [Employee’s First Name],
I’m thrilled to inform you that your recent performance review was overwhelmingly positive!
Your commitment, drive, and contributions — particularly in areas like [mention specific achievements, e.g., project leadership, client satisfaction, innovation] — have significantly elevated team performance. You’ve consistently gone above and beyond expectations, and your work continues to make a real difference at [Company Name].
We’re excited about your future here and confident in your ability to take on even greater responsibilities.
Let’s connect soon to discuss your growth path, new goals, and any support you may need to continue excelling.
Congratulations once again — keep up the fantastic work!
Warm regards,
[Manager’s Name]
[Designation]
[Company Name]
Subject: Performance Review Feedback and Support Plan
Hi [Employee’s First Name],
Thank you for your participation in the recent performance review process.
While we recognize the effort and dedication you’ve shown, there are a few key areas that require improvement — including [insert specific feedback, such as collaboration, timeliness, task ownership].
We believe in your potential and are here to support you in making the necessary improvements. A Performance Improvement Plan (PIP) will be shared with clear objectives, timelines, and guidance to help you succeed.
Let’s schedule a meeting on [Proposed Date] to review the plan and discuss your progress path moving forward.
We’re committed to helping you grow in your role and look forward to seeing your development over the coming weeks.
Sincerely,
[Manager’s Name]
[Designation]
[Company Name]
Subject: Performance Review Summary & Areas for Development
Hi [Employee’s First Name],
Thank you for your time during the recent performance review.
Overall, your performance has met expectations in many areas, and we appreciate your ongoing contributions to the team. Specifically, your work in [mention strengths, e.g., maintaining client relationships, handling daily operations] has been consistent and dependable.
That said, there are a few areas where improvement is needed, such as [mention areas like communication, innovation, or time management], to help you reach your full potential and add greater value to the team.
We’d like to work with you to set achievable goals and explore development opportunities that will help you grow further.
Let’s plan a catch-up on [Proposed Date] to discuss next steps and how we can support you.
Appreciate your continued efforts, and we’re confident you’ll make the most of this feedback.
Best regards,
[Manager’s Name]
[Designation]
[Company Name]