Establish a safe, secure, and legally compliant workplace with our ready-to-use Health and Safety Policy template.
A Health and Safety Policy is a formal document that outlines an organization’s commitment to creating a safe and healthy working environment for all employees. It defines the responsibilities, procedures, and protocols required to minimize risks and ensure workplace safety, both on-site and off-site.
The policy isn’t just a legal requirement — it’s a fundamental part of workplace culture that safeguards employee well-being, prevents accidents, and enhances overall productivity.
Under Section 2(3) of the Health and Safety at Work Act, any organization with five or more employees must have a written health and safety policy. This document should be reviewed and updated regularly to reflect organizational or regulatory changes.
Even if an organization has fewer than five employees, having a policy in place (written or not) is considered a best practice.
A written health and safety policy should include:
1. Statement of Intent
This is the policy’s mission statement. It outlines the company’s safety goals and commitment to protecting the health of all employees. It should be signed by top-level management and written in a clear, accessible tone.
The intent should cover:
2. Roles and Responsibilities
This section highlights the people responsible for implementing and enforcing health and safety standards.
Typical roles include:
3. Safety Procedures and Arrangements
This section details the systems and processes in place to maintain a safe working environment.
Key arrangements may include:
4. Policy Review and Updates
Health and safety policies must be reviewed periodically to stay aligned with current practices, new regulations, or internal changes.
Situations requiring a review:
Company Name: XYZ Corporation Ltd
Policy Title: Health and Safety Policy
Policy Statement:
XYZ Corporation Ltd is committed to creating a secure and hazard-free workplace. We believe that maintaining a safe environment is everyone’s responsibility — from management to interns. Our designated Safety Officer, Mr. A, can be contacted at +91-245666594 for any safety-related concerns or emergencies.
All employees are encouraged to report unsafe conditions. We review our safety policies twice a year and implement updates when necessary. Maintaining a clean, organized, and secure workplace is a shared effort, and XYZ Corporation Ltd takes that responsibility seriously.
Safety Officer: Mr. / Mrs. / Ms.
Contact: 0123456789
Date: 01/01/2XXX