Did you know that 75% of job seekers turn down roles due to vague or unclear job descriptions? A poorly written job description doesn’t just miss out on talent—it affects your brand image, leads to higher turnover, and prolongs the hiring cycle.
A strong Accounts Receivable Clerk job description does more than list responsibilities. It sets the tone for your company culture, attracts qualified professionals, and helps you stay compliant with hiring norms. In this blog, you’ll get practical guidance along with a free job description template to eliminate hiring guesswork and attract the right fit.
Job Title: Accounts Receivable Clerk
Department: Finance & Accounting
Reports To: Finance Manager or Senior Accountant
Summary:
[Your Company Name] is looking for a diligent and detail-oriented Accounts Receivable Clerk to join our finance team. As an Accounts Receivable Clerk, you will be responsible for managing incoming payments, preparing financial statements, and ensuring that customer accounts remain up to date.
You will play a key role in maintaining healthy cash flow and accurate financial records for the business.
Responsibilities:
Process and manage incoming payments via checks, online transactions, and wire transfers
Prepare and send invoices to customers in a timely manner
Track aging reports and follow up on overdue payments
Reconcile customer accounts and resolve billing discrepancies
Maintain accurate records of all account transactions
Collaborate with the sales and customer service teams on billing issues
Ensure compliance with company policies and applicable regulations
Generate periodic reports on accounts receivable status for management
Requirements:
High school diploma or equivalent (Associate’s degree in Accounting or Finance is preferred)
Proven experience as an Accounts Receivable Clerk or in a similar role
Solid understanding of basic accounting principles
Proficiency in Microsoft Excel and accounting software such as QuickBooks or SAP
Strong attention to detail and problem-solving skills
Excellent verbal and written communication abilities
Ability to work independently and meet deadlines
An Accounts Receivable Clerk is a finance professional responsible for processing and managing incoming payments, issuing invoices, and maintaining customer account records. This role ensures your business maintains healthy cash flow and minimizes bad debt.
The core role of an Accounts Receivable Clerk includes:
Preparing and sending invoices
Collecting payments
Reconciling accounts
Resolving billing disputes
They also assist with Employee Management and collaborate closely with teams like Sales and Customer Support.
Duties include:
Posting financial transactions
Maintaining accurate ledgers
Contacting customers for overdue payments
Generating AR reports
Their responsibilities can also tie in with Payroll Software to ensure proper account balancing.
To hire a competent AR Clerk, look for:
High school diploma or Associate's degree
Experience in bookkeeping or accounting
Strong communication and math skills
Familiarity with tools like Excel, QuickBooks, or Expense Management Software